Free AI Policy Bundle for Canadian Employers

Set clear, practical rules for AI use in your workplace — and protect your organization from privacy, compliance, and HR risks.

What You’ll Get

1. Use of Generative AI Policy

A practical, ready-to-use policy that helps your organization safely adopt tools like ChatGPT while protecting sensitive information.
This policy helps you:
  • Prevent employees from sharing confidential or proprietary data with AI tools
  • Define prohibited, restricted, and permitted AI use
  • Establish risk levels and approval processes
  • ​Set clear expectations for accountability and responsible use
  • ​Implement internal tracking, labeling, and oversight of AI-generated content

2. AI-Assisted Meeting Recordings Policy

A clear framework for using AI tools to record and transcribe meetings — without compromising privacy or governance.
This policy helps you:
  • Set rules for when AI recording is allowed (and when it’s not)
  • Ensure participant awareness and consent
  • Protect confidential and sensitive information
  • Require human review and approval of AI-generated transcripts
  • ​​Define proper storage, retention, and deletion practices

Download Your Free AI Policy Bundle
CUSTOM JAVASCRIPT / HTML

What You’ll Get

DISCLAIMER: By completing the form, you are agreeing to receive communications from HR Covered. These FREE resources are an excellent starting point, but an important recommendation is to seek expert HR or Legal Counsel before using them. 

Why This Matters

  • Ontario focused – Written for Ontario ESA and Human Rights Code requirements, not a generic template
  • ​Built for small organizations – Practical for employers with 1–50 staff and limited HR resources
  • ​HR and lawyer informed – Created by HR Covered’s HR consultants with employment law input
  • ​Reduces risk – Helps prevent inconsistent enforcement and wrongful discipline claims
  • ​Quick to roll out – Most employers customize and implement it in under an hour
Who This Is For
  • Small and mid-sized Canadian businesses
  • Nonprofit organizations
  • HR professionals and leadership teams
  • ​Organizations beginning to adopt AI tools internally

Why Download This Bundle

  • Specifically designed for Canadian workplaces
  • ​Covers both AI usage and AI meeting recordings (a major gap in most organizations)
  • ​Easy to customize for your organization
  • ​Helps reduce HR, legal, privacy, and governance risk
  • ​Saves hours of drafting from scratch

Don’t wait until AI creates a problem in your workplace.

DISCLAIMER: These templates are intended as a strong starting point. They should be reviewed and tailored to your organization’s specific operations, risks, and applicable provincial and federal laws before implementation. We recommend seeking qualified HR or legal advice prior to adopting any policy.

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