Free Ontario Workplace Violence & Harassment Policy Template 2026
Get an up-to-date, easy-to-edit policy template built for Ontario small businesses and NFPs so you can meet OHSA requirements, protect your people, and be inspection-ready.
In Ontario, having a written Workplace Harassment Policy isn’t optional — it’s the law. If you're a business leader managing employees, you’re required to put this in place. This free, ready-to-use policy template helps you meet compliance requirements and create a safe, legally protected work environment.
- Written and structured by HR and employment law experts
- Aligned with Ontario’s workplace violence & harassment requirements under the OHSA
- Designed for employers with 1–50 staff and limited HR support
- Ready to customize, post, and share with your team today
Download Your Free Policy Template
For Small Businesses with 1-50 Staff.
CUSTOM JAVASCRIPT / HTML
DISCLAIMER: By completing the form, you are agreeing to receive communications from HR Covered. These FREE resources are an excellent starting point, but an important recommendation is to seek expert HR or Legal Counsel before using them.
Why this matters now?
If you regularly employ 6 or more workers in Ontario, you are required to have written workplace violence and workplace harassment policies, plus programs to implement them. These must be reviewed at least annually and shared with your workers.
Even if you have fewer than 6 workers, the Ministry of Labour can still require a written policy. Complaints, inspections, or incidents can all trigger scrutiny of your documentation and process.
Having a clear, current policy is the first line of defense against:
Even if you have fewer than 6 workers, the Ministry of Labour can still require a written policy. Complaints, inspections, or incidents can all trigger scrutiny of your documentation and process.
Having a clear, current policy is the first line of defense against:
- Costly legal claims and human rights complaints
- Orders and fines from inspectors
- Reputational damage with staff, boards, and funders
This template helps you put a compliant policy in place quickly, without starting from a blank page or paying law-firm rates.
What's inside the template?
A written policy is required – but it’s only step one. Proper training, documentation, and advice are what actually reduce risk.After you download the template, you’ll have the option to:
- Book a complimentary 20-minute HR Risk Check with an HR Covered advisor
- Review your policy rollout plan
- Identify any gaps in training, reporting, or investigations
- Get practical recommendations for your specific workplace
No obligation, no pressure. Use the call to get clarity on what “good” looks like for your organization and board.
Built for Busy Leaders With No Time for Legalese
This template is designed for:
- Small business owners and founders in Ontario
- Executive Directors and board-run NFPs
- C-level leaders responsible for HR, safety, or operations
- Organizations with 1–50 employees and no in-house legal team
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Frequently Asked Questions (FAQs)
Is this policy required by law in Ontario?
Yes. All Ontario employers with one or more employees must have a Workplace Harassment Policy in writing, reviewed annually, and shared with staff.
Who should use this policy?
For business owners, C-suite executives, senior managers, and directors responsible for HR compliance and risk management within their organizations.
How will this checklist protect my business from legal issues?
Yes. It’s ready to use and can be easily customized to your business’s size, structure, and tone.
Does this cover workplace violence too?
No — this template is specifically for Workplace Harassment. A Workplace Violence Policy is also required separately under OHSA.
Need Help Enforcing the Policy Day-to-Day?
A written policy is required – but it’s only step one. Proper training, documentation, and advice are what actually reduce risk.
After you download the template, you’ll have the option to:
- Book a complimentary 20-minute HR Risk Check with an HR Covered advisor
- Review your policy rollout plan
- Identify any gaps in training, reporting, or investigations
- Get practical recommendations for your specific workplace
No obligation, no pressure. Use the call to get clarity on what “good” looks like for your organization and board.
About HR Covered
HR Covered supports employers with HR and OHS compliance across Canada. This resource is for informational purposes and does not replace legal advice. For complex situations, we recommend consulting with an employment lawyer.
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